Scheduling and joining a meeting

Upcoming scheduled meetings are displayed on the Touch and room display, and current meetings can be joined using the green join now tile on the touchscreen in the room. All meeting types are displayed the same way on the Touch.

To schedule a meeting Skype for Business meeting, create a meeting in Outlook and invite the Teamline room account:

  1. In Outlook, create a new meeting and click Add Skype meeting.
  2. Add the room as an invitee. If you don’t know the room’s address, search the global address list.
  3. Add other participants as required, and set the date, time, and other details for the meeting.
  4. Send the meeting request.

Teamline provides MultiJoin, which allows you to join Zoom, Cisco Webex, and BlueJeans meetings on the Touch. Ensure the room has been invited to the Zoom, Webex, or BlueJeans meeting or the meeting is forwarded to the room account, and that the meeting owner has Skype for Business dialing enabled. To join BlueJeans meetings on the Touch, use a URI with the format <meeting ID> and ensure interoperability with Lync is enabled on the BlueJeans account.

Joining a meeting

To join a current meeting, tap the green join now tile on the Touch:

Screenshot of the Touch home screen

This tile is displayed up to 10 minutes before meetings are scheduled to start.

If the meeting will occur more than 10 minutes from the current time, it is displayed in blue and cannot be joined yet:

Image showing upcoming meeting details tile on the touchscreen

Tap this tile to view a list of all scheduled meetings for the day in the meetings tab.

If two or more meetings are active at the same time, multiple room bookings is shown on the room display and the following tile is displayed on the Touch:

Image showing the Overlapping meetings tile on the touchscreen

Tap this tile to view the overlapping meetings in the meetings tab, then tap the tile for the meeting you want to join.

If there are no scheduled meetings for the day, a no meetings scheduled tile is displayed:

Image of the touchscreen tile when no meetings are scheduled

When a meeting is canceled, the meeting details are removed from the Touch and room display.

Other meeting types present in the room calendar (such as Outlook meetings) are shown on the room display and on the Touch, but cannot be joined from the touchscreen. This type of meeting information is view only and displayed as a blue tile.

Adding the room to a meeting

If a scheduled meeting is not displayed on the touchscreen and room display, the room may not have been invited to the meeting. For Skype for Business meetings, in Outlook, forward the meeting to the room.

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